From: Ronnie Smith, Vice Chancellor, Administration and Finance
Subject: Hurricane Katrina Recovery – Update #46
Posted: July 6, 2007

The bid documents for the replacement of the Medical Education Building roof have been prepared and submitted to the Office of Facility Planning and Control. The bid is to be advertised on July 12^th, the pre-bid conference is scheduled for July 17^th, and bids are to be opened on July 24^th. Bids will then be reviewed and analyzed to determine the low responsive and responsible bidder. Once the determination has been made the contract documents will be drawn up and the contract awarded.

The architects responsible for the downtown campus have completed three more Section 406 Hazard Mitigation design concepts. These have been forwarded to the State’s 406 Mitigation team for their review prior to forwarding them to FEMA. These proposals are somewhat more straightforward and we hope for a more rapid review and approval of these concepts, which will allow the architects to flesh out the proposals for their final submission. Additional information is provided below.

The formal FEMA recommendations for our 406 Hazard Mitigation proposals for the campus elevators have been received and they are moving through the internal FEMA review queues now. We expect the review process to go smoothly and for the funds needed to support the proposal to be obligated.

The final environmental remediation and duct cleaning at the Dental School is substantially complete. There are only a small number of air handling units that have not been cleared to be turned back on. We have also moved forward with a change order to one of the contracts in place at the Dental School to replace a number of the old inline dampers throughout the two buildings. This should improve the ability to control temperatures in the two buildings. Replacement of and/or repairs to the 1^st floor exit doors (required by the State Fire Marshal) are well underway. The Central Sterilization project is also proceeding on schedule.

The project to replace the ceiling grid and tile in the Clinic and Administration Buildings is proceeding very well and it appears that they will be able to complete their work within the schedule provided for in their contract. The coordination between the remediation contractor, the network wiring contractor, and all the sub-contractors working on the ceiling project has been very smooth and no significant interruptions of work have occurred.

Good progress continues to be made at 1542 Tulane Ave. It appears that power has been restored to the majority of the building. The contractor has been checking to insure specific electrical panels throughout the building have been energized. The air compressor system that is required by the building system controls is being replaced. One elevator has been repaired and can be certified for normal use once the emergency telephone lines are connected. Repairs are moving quickly on a 2^nd elevator.

Here are highlights of work that has been accomplished since our last update was posted two weeks ago.

Section 406 Hazard Mitigation:

• The design concepts for the permanent repairs and related Section 406 Hazard Mitigation work for three of the downtown campus buildings were submitted to GOHSEP for their review today.
  • The buildings are the Allied Health/Nursing Building, the Residence Hall, and the Resource Center.
  • If the State Section 406 expert concurs with the design concepts prepared by the architects, they will be forwarded to the FEMA 406 team for their review and initial concurrence.
  • If the FEMA 406 Team has no objections, the process will move to the 2^nd phase where the architects prepare design & development documents and a formal cost estimate. This will form the basis of the formal submission of the Section 406 Mitigation proposal.
• FEMA has completed the preparation of the documents that recommend eligibility of the Section 406 measures that LSUHSC proposed to protect the many elevators around the campus and presented them for signature today.
  • The documents will now be forwarded to the Office of Facility Planning and Control for their concurrence and will then be processed by FEMA.
  • Bids will then be prepared to implement the proposed 406 measures:
    • The purchase and installation of an automated control system that will allow LSUHSC Facilities to control the height of the elevator cabs from a central location. The controls will be set to elevate the cabs and cables above flood water levels.
    • TThe purchase and installation of float switches in the elevator pits that will sense water in the pits and automatically raise the elevator cabs out of harms way.

Project to Make Temporary Repairs to the Dental School:

• The final environmental remediation and duct cleaning contract is substantially complete.
• Remediation Status:
  • Clinic 1st Floor:
    • Duct work has been cleaned.
      • Test results are pending.
      • The interior insulation has been coated/encapsulated.
    • Interior spaces have been cleaned.
      • Clearances have been received.
      • The containment has been removed.
  • Clinic 2nd Floor:
    • Duct work has been cleaned.
      • Test results have been received and passed.
      • The interior insulation has been coated/encapsulated.
      • Both AHUs are operational.
    • Interior spaces have been cleaned.
      • Test results are clear.
      • The containment has been removed.
  • Clinic 3rd Floor:
    • Duct work has been cleaned.
      • Test results have been received. One unit passed and one unit required recleaning.
      • The interior insulation has been coated/encapsulated.
      • One AHU is operational.
    • Interior spaces have been cleaned.
      • Test results are clear.
      • The containment has been removed.
  • Clinic 4th Floor:
    • Duct work has been cleaned.
      • Test results have been received and passed.
      • The interior insulation has been coated/encapsulated.
      • Both AHUs are operational.
    • Interior spaces have been cleaned.
      • Test results are clear.
      • The containment has been removed.
  • Clinic 5th Floor:
    • Duct work has been cleaned.
      • Test results have been received. One unit passed and one unit required recleaning. New results are pending.
      • The interior insulation has been coated/encapsulated.
      • One AHU is operational.
    • Interior spaces have been cleaned.
      • Test results are clear.
      • The containment has been removed.
  • Clinic 6th Floor:
    • Duct work has been cleaned.
      • Test results have been received. One unit passed and one unit required recleaning. New results are pending.
      • The interior insulation has been coated/encapsulated.
      • One AHU is operational.
    • Interior spaces have been cleaned.
      • Test results are clear.
      • The containment has been removed.
  • Clinic 7th Floor:
    • Duct work has been cleaned.
      • Test results have been received. Two units required recleaning. New results are pending.
      • The interior insulation has been coated/encapsulated.
    • Interior spaces have been cleaned.
      • Test results are clear.
      • The containment has been removed.
  • Clinic 8th Floor:
    • Duct work has been cleaned.
      • Test results have been received. Two units required recleaning. New results are pending.
      • The interior insulation has been coated/encapsulated.
    • Interior spaces have been cleaned.
      • Test results are clear.
      • The containment has been removed.
  • Admin 2nd Floor:
    • Duct work has been cleaned.
      • Test results have been received. Two units required recleaning. New results are pending.
      • The interior insulation has been coated/encapsulated.
    • Interior spaces have been cleaned.
      • Test results are clear.
      • The containment has been removed.
  • Admin 3rd Floor.
    • Duct work has been cleaned.
      • Test results have been received and passed.
      • The interior insulation has been coated/encapsulated.
      • The AHUs are operational.
    • Interior spaces have been cleaned.
      • Test results are clear.
      • The containment has been removed.
  • Admin 4th Floor:
    • Duct work has been cleaned.
      • Test results have been received. Two units required recleaning. New results are pending.
      • The interior insulation has been coated/encapsulated.
    • Interior spaces have been cleaned.
      • Test results are clear.
      • The containment has been removed.
  • Stairwell A has had the anti-microbial coating applied.
• The project to upgrade the network infrastructure continues to progress.
  • All of the coring is complete and sleeves have been installed on floors 2 through 7 in the Clinic building.
  • All of the cable terminations have been finished on the 2^nd floor of the Clinic Building
    • The newly installed cable is being terminated throughout the Clinic Building.
    • Boe-Tel is installing cable trays in the ceiling of the Library and they continue to pull cable throughout the 2^nd floor of the Administration Building.
  • The build out of the closets themselves and the installation of new racks in the closets is underway throughout the building.
    • The demolition of the old IT closets is complete in the Clinic Building and work has started in the Administration building.
    • The new closet walls have been framed on the 2nd thru the 7th floors of the Clinic Building.
      • Drywall has been installed on all the interior walls of these closets.
    • All of the new racks and plywood back planes have been installed in the new closets on the 2^nd through the 7^th floors of the Clinic Building.
    • Rack installation began in the 6th and 7th floors closets in the Clinic Building.
    • The construction of the new network/telecom closets on the 2^nd and 3^rd floors of the Administration Building is underway.
  • The newly installed cable is being terminated throughout the Clinic Building and in parts of the Administration Building.
• The contract to replace the ceiling tiles and grid in the Clinic and Administration Building is well underway.
  • The installation of the new ceiling grid, the lights, the HVAC flex duct and diffusers, and the relocation of the sprinklers to accommodate the new grid has been completed throughout the two buildings.
    • Electrical repairs to damaged lights and junction boxes on the 6^th and 7^th floors are complete.
  • The new ceiling tile has been installed throughout much of the 2nd through the 7th floors of the Clinic Building.
    • Installation is substantially complete on Floors 2 thru 5.
    • Floors 6 and 7 have more than half of the tile installed.
    • The installation of ceiling tile is well underway on the 3^rd and 4^th floors of the Administration Building and on the 8^th floor of the Clinic Building.
  • Sheetrock is being installed at the linear diffusers on the 5^th floor of the Clinic Building. This work will allow the ceiling tile grid to be connected at this location.
• The contract to restore the Central Sterilization function in a 3^rd floor space has been awarded and the initial phase of work has begun.
  • The Central Sterilization demolition has been completed. The installation of new ducts and new piping is underway.
  • Core drilling is complete and the contractor is ready to begin framing the walls.
  • The sterilization units were delivered to the site today. Crews were successful in moving these large units to the new Central Sterilization location on the 3^rd floor of the Clinic Building.
• The repairs to the exterior site lighting and the electrical work necessary to power the parking lot controls are continuing.
  • Old subsurface wires have been pulled and the damaged light standards have been dismantled.
  • New cables are being run to the light poles.
• The replacement doors and frames needed for the 1^st floors of the two buildings have been delivered and the installation work is proceeding smoothly.
• A change order proposal to replace a number of HVAC inline dampers in the buildings has been received and approved.
  • The contractor is ordering the needed parts and materials.
  • Installation is anticipated to begin shortly.
• A change order proposal to make repairs to the compressed air line running through the utility tunnel from the Power Plant to the Clinic Building has been received and approved.
  • Work is underway on these repairs.
• The LSUHSC carpenters completed the work to protect　the antique dental equipment in the 3^rd floor Administration Building breezeway.
• LSUHSC Facility Services removed and disposed of dead trees and damaged picnic tables throughout the campus.
• The removal of demolition debris from the 4th floor Administration Lecture Halls A & B continues.
• Chemical waste storage sheds were delivered and placed behind the Power Plant.
• Representatives of a testing company arrived on site to survey the roofs of the Clinic and Administration Buildings for the presence of moisture in the substrate.
  • The presence and extent of moisture below the waterproof layers of the existing roofs will help to determine the extent of the damage to the roofs.
  • The survey work has been completed. Results of the testing should be provided to the architects shortly.
• The glass over the west vestibule of the Clinic Building has been replaced. The glass in the vestibule of the Administration Building has also been replaced.
• Schindler Elevator has been working on completing repairs to the three passenger elevators in the Administration Building.
• MCC is installing the pipes for the new cooling towers to be installed at the Power Plant next week.

Project to Make Temporary Repairs to 1542 Tulane Ave.:

• Ordes successfully tied-in a sub-panel that feeds power to all "LNA panels" which provides power to lights and receptacles in the NE quadrant of the building.
  • Ordes installed a new breaker to power the "LW" panels in the NW corner of the building.
  • Ordes is in the process of verifying that the power is available at these panels.
• Stratos Elevator was on site making a materials list of the parts needed to complete the repairs to Elevator #2.
  • A portion of the needed parts and materials have been delivered to the site.
  • Stratos Elevator removed the cab from Elevator #2.
  • Emergency telephone lines for the building elevators were being terminated at the elevator control panel.
  • Stratos installed new wiring for the governor and other elevator controls on Elevator #2 in preparations for a manual run-test of the elevator.
  • Stratos is now able to operate Elevator #2 at slow speeds.
    • This level of operation will only allow the contractor to continue the repairs to the elevator, but indicates that the next level of repair work has been reached.
• Arc Mechanical set auxiliary air compressor #2 in place and they are making pipe connections to the unit.
  • Ordes installed the disconnect and wiring for auxiliary air compressor #2 and they are installing the wiring and receptacle box for the auxiliary air dryer #2.
  • Ordes installed the 110V receptacles for the auxiliary air dryers.
  • Ordes checked the rotation of auxiliary compressor #1 and made the needed adjustments.
  • Ordes installed two 110V feeds for the drain valves of auxiliary compressors #1 & #2.
  • The main air compressor unit has been delivered to the site, set in place and preparations for the installation have begun.
• Arc Mechanical is replacing the valve actuators on the chilled water pipe runs.
• Siemens delivered and stored parts and materials for the fire alarm panel and system devices.
• Arc Mechanical is installing two condensate return valves and a trap to the main condensate line in the basement pipe chase.
• Ordes is installing conduit to provide electrical power to the security station in the parking lot.
  • Ordes ran electrical cable and wires to provide power to the security booth in the L&M Lot.
  • They have also installed the disconnect switch on the side of the Medical School Building across from the security booth.

Downtown Campus Landscaping Project:

• Most of the work on all of the planting beds surrounding the CSRB has been completed. Work includes:
  • Removal of all the old plant materials and grass.
  • Installation of the in-ground irrigation system.
  • Preparation of the soil for the new plants and hand grading of the planting areas.
  • Installation of metal edging to define the planting beds and grass areas.
  • Planting of the large trees.
  • Planting of large numbers of small plants and shrubs.
  • Mulching of the planting beds.
  • Installation of new sod.
• Work on all of the planting beds surrounding the Lions/LSU Clinic Building has been completed. Work includes:
  • Removal of all the old plant materials and grass.
  • Installation of the in-ground irrigation system.
  • Preparation of the soil for the new plants and hand grading of the planting areas.
  • Installation of metal edging to define the planting beds and grass areas.
  • Planting of the large trees.
  • Planting of large numbers of small plants and shrubs.
  • Mulching of the planting beds.
  • Installation of new sod.
• Work on the planting bed surrounding the memorial bench area between the CSRB and the Lions/LSU Clinic Building has been completed. Work includes:
  • Removal of all the old plant materials and grass.
  • Installation of the in-ground irrigation system.
  • Preparation of the soil for the new plants and hand grading of the planting areas.
  • Installation of metal edging to define the planting beds and grass areas.
  • Planting of the large trees.
  • Planting of large numbers of small plants and shrubs.
  • Mulching of the planting beds.
  • Installation of new sod.
• Channel drain has been installed along the sidewalk adjacent to the Lions/LSU Clinic on the Gravier St. side of the building. This will help to control rain water runoff.

MEB Cafeteria Project:

• All of the new walls, including the curved walls have been framed and most of the drywall has been installed.
  • Workers are installing additional drywall; fitting it into the more complicated areas of the new wall design.
  • Taping the joints and applying joint compound will follow.
• The interior partition wall has been framed and is ready for drywall to be installed.
• The majority of the ceiling grid has been installed.
  • The custom, curved ceiling grid has been delivered and is now being installed.
  • This grid is designed and manufactured to fit the particular curved dimensions of the new walls in the cafeteria space.
• All of the new terrazzo floor material has been poured and has dried.
  • The contractor has begun the process of finishing the newly poured terrazzo floors. This is a multi-step process where the surface is repeatedly ground down and polished with increasingly finer abrasives until the surface is completely smooth and shines.
  • This work is restricted to the evening hours to minimize the noise, dust and disruption of daily operations in the building.

MEB Atrium:

• The new furniture (tables, chairs, etc.) has been delivered to the MEB Atrium.
• The installers have unpacking and assembled all of the new furniture pieces. They have been set in place and are being used by students, faculty and staff.

Student Parking Lot Re-Surfacing:

• All of the concrete bumpers were removed from both lots.
• Both lots have had any old paving material and debris removed.
• Both lots have been graded; new base material has been spread and compacted.
• Two layers of asphalt have been installed on Student Lot #3.
  • The contractor is now striping the lot and installing the concrete wheel stops.
• Student Lot #2 has been graded and the surface has been sprayed with tar to prepare it for the application of the 1^st layer of asphalt.

CSRB Temporary Vivarium Repairs:

• The contractor has begun work on the project. The initial phase of demolition is underway.

We encourage you to follow the details of our progress through the daily updates which are posted on the web site.