To be
eligible for employment as a Student Worker at LSUHSC-N.O., an
individual must be a full time student in good standing;
enrolled in an accredited high school, junior college, college
or university, or a vocational-technical school operated by the
State of Louisiana. Individuals enrolled at privately owned
business schools or secretarial schools will not qualify.
The definition of a full-time student will rely on the
definition used by the institution in which the student is
enrolled. Further, if an undergraduate student is in his last
semester then any amount of credit hours are acceptable.
Approval to hire a student worker should be obtained from the
appropriate administrative official; Department Head, Dean's
Office, director, etc.
PRIOR TO THE SELECTED STUDENT BEING HIRED OR STARTING WORK,
HIRING DEPARTMENTS MUST COMPLETE and collect the following
necessary appointment documents for submission to Human Resource
Management. In addition, a completed packet of the LSUHSC - New
Orleans Policies (Equal Employment Opportunity, Americans with
Disabilities Act of 1990, The Family and Medical Leave Act,
Violence in the Workplace, Drug Prevention Program, Drug Testing
Program, Sexual Harassment, and PM-23 Drug Free Workplace
Policies) must be given to the prospective student worker and
the acknowledgement form of such policies is completed
PER - 2 (Indicate Pay Scale and Step in Comments Section)
Completed
Student Worker application
(Must include the certification of full time student status
and be signed by the school official.)
IF STUDENT IS LESS THAN 18 YEARS OLD, a
Dept. of Labor,"Intention To Employ" Form
must be completed by the prospective hiring department and by
the student to the issuing authority:
If attending an Orleans Parish school, that authority
is delegated to the school while in session and to McDonough
16, 1815 St. Claude Ave. when school is out of session.
If attending parochial school or public school in any other
parish, that authority is the local parish school board.
The issuing authority will issue a Work Permit to LSUHSC-N.O.
that must then be included in the student's hiring package.
The "Intention To Employ" form can be obtained from Human
Resource Management.
LSUHSC-N.O. departments that are employing a student are
required to re-certify the full time status and good standing of
each student at the beginning of each new semester. This
re-certification can be accomplished in three ways: a) by
completing the "Application For Student Employment" form and
having it signed and verified by the school official; or b)
having the institution complete the "Request For Academic
Certification" form (fax or mail); or c) obtaining a letter from
the registrar that certifies the student's full time status and
good standing. The re-certification documents must be retained
by the employing department.
Once employed by LSUHSC-N.O., students are required to notify
the employing department of any change in their full time status
or in their academic or disciplinary standing at the
institution.
Any student that is placed on academic or disciplinary probation
must resign from their student worker position immediately.
Student workers should not be
allowed to work in direct reporting relationships to any
immediate family members.
The LSU Health Sciences Center - New Orleans reserves the right
to terminate a Student Worker at any time.
Students are not to work in excess of 20 hours per week (or an
average of 20 hours/week - not to exceed 40 hours per pay
period) during any week in which classes are in session or exams
are scheduled for that full week.
Students shall only be paid for actual hours worked.
Only LSU Health Sciences Students working 20 or fewer hours per
week during the period they are attending school will be exempt
from F.I.C.A. withholding taxes. F.I.C.A witholding taxes must
be paid by all other students and by LSU Health Sciences Center
students when they work more than 20 hours per week while
attending school or during breaks in the academic calendar.
It is HR’s recommendation that at the discretion of the
employing department, students may be given one merit increase
within the particular Pay Scale after accumulating 12 working
months of part time (equivalent) LSUHSC-N.O. experience; but not
more often than every 12 calendar months. Since students are
limited to 20 hours per week during school, full time work (40
hours/week) that might be performed during semester breaks or
during the summer, will be counted as twice the amount of
LSUHSC-N.O. work experience for the purpose of determining
eligibility for step increases.
Hiring departments should specifically identify the scale and
step in the comments section of the PER-2 when a Student Worker
is hired. The comments section of a PER-3 should be similarly
annotated when moving a Student Worker from one Pay Scale to
another, or giving a merit increase on the same scale.
How to Hire a Student Worker
Obtain approval to hire a student worker
from appropriate administrative official; Department head,
Dean's Office, Director, etc.
Determine the duties and responsibilities
of the position to be filled by a Student Worker.
Determine the minimum qualifications of a
Student Worker that would be needed to complete the duties and
responsibilities.
Based on the above, determine the Scale (A,
B, C, or D) on the Student Worker Pay Scale that will be
applicable to the position.
Solicit qualified applicants for the
particular Student Worker position. Human Resource Management
typically has a pool of student applicants.
Screen applications and interview qualified
candidates.
Select best qualified candidate and
determine the starting Step Level on the Scale previously
selected for the position. Departments will have the
discretion of appointing at any of the first three steps based
on the nature of the work performed, the relevant work
experience of the student, the student's academic level, and
the student's academic performance.
PRIOR TO THE SELECTED STUDENT BEING HIRED
OR STARTING WORK, HIRING DEPARTMENTS MUST COMPLETE and collect
the following necessary appointment documents for submission
to Human Resource Management. In addition, a completed packet
of the LSUHSC - New Orleans Policies (Equal Employment
Opportunity, Americans with Disabilities Act of 1990, The
Family and Medical Leave Act, Violence in the Workplace, Drug
Prevention Program, Drug Testing Program, Sexual Harassment,
and PM-23 Drug Free Workplace Policies) must be given to the
prospective student worker and the acknowledgement form of
such policies is completed:
PER - 2 (Indicate Pay Scale and Step in Comments Section)
Completed
Student Worker application (Must include the certification of full time student
status and be signed by the school official.)
IF STUDENT IS LESS THAN 18 YEARS OLD, a
Dept. of Labor,
"Intention To Employ" Formmust be completed by the prospective hiring department and
by the student to the issuing authority:
If attending an Orleans Parish school, that authority is
delegated to the school while in session and to McDonough 16,
1815 St. Claude Ave. when school is out of session.
If attending parochial school or public school in any other
parish, that authority is the local parish school board.
The issuing authority will issue a Work
Permit to LSUHSC that must then be included in the student's
hiring package. The "Intention To Employ" form can be obtained
from departmental offices, Deans Offices, Human Resource
Management, or the LSUHSC-N.O. Website.
The Student Worker Classification and
Pay Scale has been revised to reflect the new Federal minimum
wage effective 7/24/09. It is designed to reflect the
differences in job duties and responsibilities within the
structure of the scales and brings clarity and consistency to
the assignment and pay rates for student workers across the LSU
Health Sciences Center – New Orleans Campus. It consists of 4
scales and 5 steps and includes frequency with which step
increases may be given as 12 months. Please note that besides
for the minimum wage requirement, the pay scale is only a
recommendation for classifying and paying the student worker.
Scale A
To be used for student workers who are performing tasks that
are routine and basic in nature. They typically provide
general clerical support in an office setting, perform largely
manual labor, or non-technical tasks in a laboratory
environment. Examples of work: answer phones; make copies;
deliver items; file documents; take messages; escort patients;
type or word process; sort and distribute mail; assemble
reports, prepare mail-outs, perform janitorial duties; mow
grass, wash glass-ware; clean bench tops; obtain and copy
journal articles; stock shelves, assist in inventories. Scale A
positions would work under close and direct supervision. Scale A
positions would be open to all eligible students.
Scale B
To be used for student workers who perform para-professional
duties and have responsibilities that require some independent
judgment, knowledge of subject and high levels of accuracy.
Excellent communication skills, both written and verbal, are
typically essential at the Scale B level. Examples of work:
independently prepare prior approval and travel voucher forms on
behalf of faculty/staff; collect complex data from multiple
sources while performing database management functions; assist a
technician or postdoctoral fellow by performing routine
procedures, assist with sample preparation, and monitor
instrumentation in a lab setting; provide answers and
information to the general public that are not always routine in
nature; post and balance to accounting ledgers; maintain
property control records; proofs typed material and revises
documents. Scale B positions would work under general
supervision. Scale B positions would be open to vo- tech, junior
college and college students.
Scale C
To be used for student workers are assigned
professional/technical duties and responsibilities. The
position would typically be required to resolve problems that
require interpretive judgment and the application of advanced
knowledge and skills. A student worker at Scale C works from
non-standardized formats and is given wide latitude for
unreviewed action or decision. They could be expected to plan
and implement a project. Work might be performed in a lab or
clinic setting, academic areas or institutional support
functions. Some examples of work are: provide technical guidance
or training to staff; assemble, install or fabricate components
of research apparatus or equipment; execute experimental
protocols; record and analyze results; present data and
participate in research team meetings and discussions, write and
modify scientific programs; participate in planning of projects
or develop new methods and procedures; install and support
computer hardware, software and networks; serve as a "tutor";
assist licensed health care professionals in clinical patient
care services; apply principles of engineering and physics to
solve problems. Scale C positions would work independently under
broad supervision. Scale C positions would require students who
possess advanced knowledge and skills (Juniors, Seniors,
graduate students) in specialized fields of study, such as
Computer Science, Engineering, Basic Sciences, Library Science,
Business Administration, Accounting, or Math, and they can be
used as "tutors."
Scale D
This is an exclusive, restricted scale for student workers
who perform highly responsible and complex
professional/technical duties, assisting in areas related to
patient care, clinical trials, and medical research. Scale D is
only open to students who are working towards advanced degrees
in health care related professions; Allied Health, Basic and
Physical Sciences, Dentistry, Graduate Studies, Medicine, or
Nursing.
·When a student worker position is being
considered, first determine the duties and responsibilities that
would be made part of the position. Then compare those
duties/responsibilities to the descriptions of the four scales.
The scale that best matches the profile of the position will be
the scale used for determining the actual hourly pay rate of the
eventual incumbent. Students performing similar duties with
the same degree of competency should be paid from the same
scale.
·Student workers may be initially hired at Step 1
in the scale that best describes their job duties. Departments
will have the discretion of appointing at any of the first three
steps based on the nature of the work performed, the relevant
work experience of the student, the student's academic level,
and the student's academic performance.
·At the discretion of the employing department,
students may be given a one step merit increase within the
particular Pay Scale after accumulating 12 working months of
part time (equivalent) LSUHSC-N.O. experience; but not more
often than every 12 calendar months. Since students are limited
to 20 hours per week during school, full time work (40
hours/week) that might be performed during semester breaks or
during the summer, will be counted as twice the amount of
LSUHSC-N.O. work experience for the purpose of eligibility for
merit increases.
oFor example, a student who begins working for
LSUHSC-N.O. full time at the beginning of June and works 40
hours per week through August (3 months full time) would have
accrued 6 months of part time equivalent experience towards
earning a merit increase.
oIf the same student continued to work part time
for LSUHSC-N.O. during the school year, he or she might
accumulate 12 months of LSUHSC-N.O. work experience (part time
equivalent) as early as March of the following year, but would
not be eligible for a merit increase until the beginning of June
the following year (12 calendar months).
·A student worker may only be moved from one scale
to another when 1) the duties and responsibilities of their
position change substantially enough to qualify for the higher
scale and 2) when the student meets any other required criteria
for the higher scale.
·When a student is moved from a lower scale to a
higher scale, the student should be paid at the step on the next
scale closest to, but not less than the next step on the
previous scale. For example, a student being paid at Step 2 of
Scale C ($9.90/hr) who is moved to Scale D would be paid at Step
1 of Scale D ($13.40/hr) because Step 3 of Scale C would pay
$10.90/hr.
LSU Health Sciences Center - New Orleans
Campus
Student Worker Pay Scale
1
2
3
4
5
SCALE A
$7.25
$7.25
$7.90
$8.65
$9.40
SCALE B
$7.40
$8.40
$9.40
$10.40
$11.40
SCALE C
$8.90
$9.90
$10.90
$11.90
$12.90
SCALE D
$13.40
$14.90
$16.40
$17.90
$19.40
Hiring
Checklist for Student Workers
Per-2 Form (Indicate Pay
Scale and Step in Comments Section)
This Checklist is
intended to be a working aid to assist the departmental Business
Manager or administrator in identifying and completing all the
necessary forms related to the appointment of a student worker.
Download Student Worker
Documents
To be able to view some of our forms, Adobe
Acrobat Reader may be required. For a free download of the
Adobe Acrobat Reader, please click the icon
.
.