In this topic you will learn how to Create/Find a Run Control ID.
NOTE: All reports and processes are run using a "Run Control ID." You will need to create an ID the FIRST time you run a report or process. All subsequent times you will use "Search" to find your ID. You can create more than one ID.
Statuses to Include
If you select the wrong status, it will prevent the requisition from printing (i.e.g, the end-user checked Pending, but the requisition is already Approved). By clicking the Select All button, you will be able to print the requisition in any status.
NOTE: The Run Control and associated parameters must be saved to be reused for future prints.
NOTE: After savings your parameters, you would click the Run button to begin the print process. You must access the Report Manager to view and print your report.
For training purposes only, click the Print Requisition link.
NOTE: Do not enter From Date, Through Date, or Requester. If this information is entered incorrectly, it may prevent the requisition from printing. Since requisitions must be requested and printed ONE AT A TIME, entering the Requisition ID will be sufficient to identify the requisition.
The Print Requisition page associated with the selected run control displays.
In this example, the Requisition ID is 0072096 and the Date From is 11/01/2021. The Date To will remain as defaulted.
The first time you use Requisition Report, you will need to create a Run Control ID in order to access the Process Scheduler.
The system defaults you into the Find an Existing Value tab; clicking the Search button will display any existing run control ids. Create a new Run Control ID by clicking the Add a New Value tab or hyperlink.
NOTE: On all subsequent prints, you will use the Find an Existing Value tab to search for existing Run Control IDs.
Run Control ID
A Run Control ID is used to access the Process Scheduler. You may save parameters to a particular process or report to a Run Control ID to minimize data entry when running recurring processes and/or reports.
A Run Control ID is:
• Specific to an end-user’s Operator (User) ID;
• Can be entered in upper case, lower case, or mixed case;
• Can be up to 30 characters long;
• Characters can be either numbers or letters, but cannot include any special characters (e.g., $, #, &);
• Cannot contain blank spaces; and
• Must be one continuous string of characters or words must be linked by an underscore.
Examples of Run Control IDs that do not meet requirements:
1. REQ RPT because there is a blank space between the two words; or
2. REQUISITION_REPORT'S because a special character, an apostrophe, is used.
Examples of Run Control IDs that meet the requirement:
1. REQ_RPT can be used since an underscore links the two words together; or
2. REQUISITIONREPORT can be used because it is one string of characters.
A Run Control ID must be created to run many reports in PeopleSoft. If a Run Control ID is created that is unique to a specific report, it can be used to run the specific report in the future. The advantage to this method is that all report parameters are saved with the run control. When running future reports, a user would only have to change the Requisition ID instead of entering all report parameters again. If you create one Run Control ID to use for all reports, then you will need to change all report parameters each time a report is run.
The parameters you enter on the Print Requisition page will be saved to the specified Run Control ID. When running the report in the future, the user will only change the Requisition ID; all other fields will remain as defaulted. You must save your parameters in order for your parameters to default in the future.
The bottom status will remain as defaulted as NOT On Hold.
A list of available Run Control IDs will display. Once a Run Control is selected, the Print Requisition page displays the information from the most recent print request for that Run Control ID.
NOTE: If you did not save your run control parameters, the Run Control ID was not saved and the run control will not display in your search results. Also, if only one run control has been created, the system will default you to the Print Requisitions page.
This completes Create/Find a Run Control ID.