Enter No Pay - Scenario 2


In this topic you will learn how to Enter No Pay - Scenario 2.


Steps:

  1. Scenario 2

    In this example the employee is scheduled to work from 6:30 PM Saturday night until 7:00 AM Sunday morning.

     

    Row 6

    The employee did not clock in at his scheduled time of 6:30PM. The employee's absence is unauthorized and he will not be paid for the time missed.

    Step 1

  2. Row 7

    The employee clocked in at 12:30 AM Sunday morning. Because he did not clock in until after Midnight, the timesheet shows that no hours were worked on Saturday, 05/05/12. However, the timesheet does show the employee worked 6.0 hours on Sunday, 05/06/12.

     

    Situation

    You will need to link rows 6 and 7, because the 6.0 hours shown on row 7 are scheduled hours for Saturday, 05/05/12. You will enter No Pay time on row 6 for the scheduled, non-worked hours in order to create that link.

     

    NOTE: A corresponding row must be added to designate whether the time will be paid or unpaid.

    Step 2

  3. Enter the desired information into the field. Enter

     a valid value
     e.g.
     "1830"
    .

    Step 3

  4. Click the button to the right of the Saturday CallBack/NoPay field.

    Step 4

  5. Click the NOPAY list item.

    Step 5

  6. Click the Saturday Look up Comment Code button.

    Step 6

  7. Click the RECHG - Time and Labor Record Change link.

    Step 7

  8. Click the Xfer option on row 7 to create the link between rows 6 and 7.

    Step 8

  9. Click the Save button.

    Step 9

  10. The system displays a phantom punch for the blank Out field.

    Step 10

  11. The Hours column displays 5.50 No Pay hours, but the hours were not added to the Cumulative day total. The total hours should be 5.50 based on the punch information. However, the system has taken a meal deduction on both rows 6 and 7 since total work hours on each row is greater than or equal to 5 hours.

     

    NOTE: You may also view daily totals in the Payable Details section at the bottom of the page once the Time Admin process has run.

    Step 11

  12. In this example the Skip a Meal Deduction must be selected for row 6 to correct for the system taking a meal deductions on rows 6 and 7.

    Step 12

  13. Click the button to the right of the Skip/Take Meal field.

    Step 13

  14. Click the 1ST list item to skip the first meal deduction.

    Step 14

  15. Click the Save button.

    Step 15

  16. The total hours in the Hours column now displays 6.0 hours rather than 5.50 hours.

     

    You must now add a corresponding row designating whether the No Pay time will be paid or unpaid.

    Step 16

  17. Click the Add a new Row at row 6 button.

    Step 17

  18. Enter the desired information into the TRC field. Enter

     a valid value
     e.g.
     "LW1"
    .

    Step 18

  19. Enter the desired information into the Hours field. Enter

     a valid value
     e.g.
     "6.0"
    .

    Step 19

  20. Click the Save button.

    Step 20

This completes Enter No Pay - Scenario 2.

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