Enter On-Call and Call-Back Status


In this topic you will learn how to Enter On-Call and Call-Back Status.


Steps:

  1. Click the Main Menu button.

    Step 1

  2. Point to the LSUHSC Processes menu.

    Step 2

  3. Point to the Time and Labor menu.

    Step 3

  4. Point to the Use menu.

    Step 4

  5. Click the Timesheet link.

    Step 5

  6. Enter the desired information into the Empl ID field. Enter

     a valid value
     e.g.
     "7 - digit Employee ID Number"
    .

    Step 6

  7. Click the Search button.

    Step 7

  8. In this exercise, you will enter information to indicate the employee is On-Call. The employee will be On-Call from the time she clocks out of work on Friday, 05/04/12, until the time she clocks in on Monday, 05/7/12.

    Step 8

  9. You can find information regarding how the employee will be paid for being On-Call by reviewing his/her Pay Rule.

     

    Click the Pay Rule link.

    Step 9

  10. In this exercise, the employee is paid cash at time and a half with No Minimum number of hours paid for being Called-Back.

     

    Click the Return button.

    Step 10

  11. At the start of each pay period, enter the employee's On-Call information.

     

    Click the Look Up TRC button for Fri, 05/04/12.

     

    NOTE: You can enter the On-Call Code directly into the TRC field rather than searching for the information.

    Step 11

  12. Click the CP1 - On Call Pay link.

    Step 12

  13. The Hours entered will be the total number of hours the employee is On-Call for the specified day. The employee will work his regular shift, 6:30AM - 3:00PM. The employee's On-Call hours for Friday will be the hours between 3:00PM Friday afternoon and 6:30AM Saturday.

     

    Enter the desired information into the Hours field. Enter "15.5".

    Step 13

  14. Click the Look Up TRC button for Sat, 05/05/12.

    Step 14

  15. Click the CP1 - On Call Pay link.

    Step 15

  16. The employee does not work a regular shift on Saturday therefore he will be On-Call for 24 hours on Saturday.

     

    Enter the desired information into the Hours field. Enter "24".

    Step 16

  17. Click the Look Up TRC button for Sun, 05/06/12.

    Step 17

  18. Click the CP1 - On Call Pay link.

    Step 18

  19. The employee does not work a regular shift on Sunday therefore, she will be On-Call for 24 hours on Sunday.

     

    Enter the desired information into the Hours field. Enter "24".

    Step 19

  20. Click the Save button to save the manual edits made to the timesheet.

    Step 20

  21. In this exercise, you will enter information to indicate the employee is Called-Back to work. The employee was Called-Back on Fri evening, 05/04/12, and on Sat, 05/05/12.

    Step 21

  22. You can find information regarding how the employee will be paid for Call-Back time by reviewing his/her Pay Rule.

     

    Click the Pay Rule link.

    Step 22

  23. In this exercise, the employee is paid cash at time and a half with a No Minimum number of hours paid for Call-Back time.

     

    Click the Return button.

    Step 23

  24. A third row for Fri, 05/04/12 displays the time the employee returned to work. The line does not indicate Call-Back Pay is to be paid.

    Step 24

  25. Click the button to the right of the Callback field.

    Step 25

  26. Click the CALLBACK option from the drop-down list.

    Step 26

  27. When an employee is called back to work, you must reduce his/her On-Call hours by the number of hours calculated for Callback. In this example the On Call Hours were 15.5 and the Call Back Hours are 2.8 (adjusted from 2.83 using rounding rules).

     

    Adjust the On-Call hours for Friday, 05/04/12. Enter the desired information into the Fri field. Enter "12.6".

    Step 27

  28. Click the button to the right of the Callback field.

    Step 28

  29. Click the CALLBACK option from the drop-down list.

    Step 29

  30. Adjust the On-Call hours for Saturday 05/05/12 based on the number hours employee was called back. In this example, Call Back Hours are 3.4 (adjusted from 3.35 using rounding rules).

     

    Enter the desired information into the Sat field. Enter "20.6".

    Step 30

  31. Click the Save button to save the manual edits made to the timesheet.

    Step 31

  32. NOTE: Payable Time will not be calculated until the Time Admin process is run.

    Step 32

This completes Enter Call-Back Status.

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