Manage Work Schedules

In this topic you will learn how to Manage Work Schedules.

Steps:

1. Click the Main Menu button.

   Step 1

2. Point to the LSUHSC Processes menu.

   Step 2

3. Point to the Time and Labor menu.

   Step 3

4. Point to the Use menu.

   Step 4

5. Click the Manage Schedules link.

   Step 5

6. In this exercise two employees will trade shifts on Monday, 05/14/12.

   Step 6

7. Enter the desired information into the Department Number field. Enter "EL2036320".

    

   NOTE: Managing Schedules will only be used to change work days and/or times for one (1) pay period. If changes effect more than one pay period, a new personal schedule will need to be created in Assign Work Schedules.

   Step 7

8. Click the Get Employees button.

   Step 8

9. The schedule for the current pay period of 04/30/12 - 05/13/12 displays.

    

   Click the Next Date Range link.

   Step 9

10. The employee's schedule for the week of 05/14/12 - 05/27/12 displays. Additional employee information displays to the right of the schedule data.

     

    Click the Right button of the scrollbar to view additional information.

    Step 10

11. Click the Left button of the scrollbar to return to the original view.

    Step 11

12. In this exercise, the employee on line 4 will swap off days with the employee on Line 6. The line 4 employee will work on Monday, 05/14/12 and be off Wednesday, 05/16/12. The line 6 employee will be off on Monday, 05/14/12 and work on Wednesday, 05/16/12.

     

    Click the 0 Hours link on 05/14/12 for the line 4 employee.

    Step 12

13. The employee will work a regular shift rather than being off on Monday, so the Schedule Detail line needs to be modified to reflect the change.

     

    Click the Delete row button.

    Step 13

14. Click the OK button.

    Step 14

15. Click the Refresh Schedule button.

    Step 15

16. Enter the desired information into the In field. Enter

     a valid value
     e.g.
     "6:30p"
    .
    Step 16

17. Enter the desired information into the Out field. Enter

     a valid value
     e.g.
     "7:00a"
    .
    Step 17

18. Click the Save button.

    Step 18

19. Line 4 of the employee's schedule now reflects he will work a 12.5 hour shift on Monday, 05/14/12 instead of being off.

     

    You must now change the line 6 employee's schedule to reflect he will be off on Monday, 05/14/12.

    Step 19

20. Click the 12.5 Hours link for the line 4 employee on Wednesday, 05/16/12.

    Step 20

21. Click the Look up Shift ID button.

    Step 21

22. Click the Down button of the scrollbar.

    Step 22

23. Click the OFF link.

    Step 23

24. Click the Save button.

    Step 24

25. The line 4 employee's schedule now reflects that he will be off on Wednesday, 05/16/12.

     

    Repeat steps 12 through 24 for the line 6 employee to reflect he will be off on Monday, 05/14/12 and will work a 12.5 shift on Wednesday, 05/16/12.

    Step 25

26. The schedule for the pay period 05/14/12 through 05/27/12 now reflects all needed changes.

    Step 26

This completes Manage Work Schedules.

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