Enter a Non-Pay Code

In this topic you will learn how to Enter a Non-Pay Code.

Steps:

1. In this exercise, you will enter Non-Paid Leave information for an employee for the entire pay period. The employee will be on FMLA Leave beginning on 04/30/12 and continuing through 05/13/12.

   Step 1

2. When an employee is on FMLA, Worker's Comp, or On-Job Training, you will enter a Non-Pay Code for hours worked. All Leave Codes are listed in the TRC Search option.

    

   NOTE: Non-Pay Codes are used for tracking purposes only; they do not indicate whether an employee is paid for the hours worked or not.

    

   Click the Look up TRC button for Monday.

   Step 2

3. The Non-Pay Codes are listed with other TRC leave options.

   The Non-Pay Codes are:

    

   JBT     On-Job Training

   LFM    FMLA Leave – Hours Only

   LWC   Worker's Comp 1.0

   UK1     Unscheduled ST K-Time Used

   UK2     Unscheduled 1.5 K-Time Used

   UNA    Unscheduled Annual Leave

   UNS     Unscheduled Sick

   Step 3

4. Click the LFM - FMLA Leave - Hours Only link.

   Step 4

5. Time will not display in the In/Out fields. You will, therefore, need to enter the total elapsed number of non-paid hours into the Hours field for the specified day.

    

   Enter the desired information into the Hours field. Enter "12".

   Step 5

6. NOTE: On-Job Training, FMLA, Worker's Comp, and Unscheduled Leave must have the same number of recorded hours on a row containing either payable or unpaid leave data.

    

   Click the Add a new row at row 1 button.

   Step 6

7. Click the Look up TRC button on the added row to select either a payable or unpaid leave code.

   Step 7

8. In this example you will use the LW2 - LWOP Authorized option as the leave code.

    

   Enter the desired information into the Time Reporting Code field. Enter

    a valid value
    e.g.
    "L"
   .
   Step 8

9. Click the Look Up button.

   Step 9

10. Click the LW2 - LWOP Authorized link.

    Step 10

11. Enter the desired information into the Mon field. Enter

     a valid value
     e.g.
     "12"
    .
    Step 11

12. Enter the desired information into the Tue field. Enter

     a valid value
     e.g.
     "LFM"
    .
    Step 12

13. Enter the desired information into the Tue field. Enter

     a valid value
     e.g.
     "12"
    .
    Step 13

14. Click the Add a new row at row 3 button.

    Step 14

15. Enter the desired information into the Tue field. Enter

     a valid value
     e.g.
     "LW2"
    .
    Step 15

16. Enter the desired information into the Tue field. Enter "12".

    Step 16

17. Repeat steps 12 thru 16 for the employee's remaining scheduled work days of the pay period.

    Step 17

18. Click the Save button to save the manual edits made to the timesheet.

    Step 18

This completes Enter a Non-Pay Code.

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