Attendance History


In this topic you will learn how to run the Attendance History report.

 

NOTE: Run the Attendance History report to view information on a single employee, a single department or multiple departments.


Steps:

  1. Click the Report link.

    Step 1

  2. Click the Attendance History link.

    Step 2

  3. Click the Add a New Value tab.

    Step 3

  4. Enter the desired information into the Run Control ID field. Enter "attend_history".

    Step 4

  5. Click the Add button.

    Step 5

  6. In this exercise, you are asked to run the Attendance History report for a single employee for pay period 02/20/12 - 03/04/12. You will use the LAN (Leave - Annual BW Wage) and LBS (Leave - Sick Biweekly Wage) Time Reporting Codes to generate report data.

    Step 6

  7. Enter the beginning date for the pay period in the Start Date field.

     

    Enter the desired information into the Start Date field. Enter "022012".

    Step 7

  8. Enter the ending date of the pay period in the End Date field.

     

    Enter the desired information into the End Date field. Enter "030412".

    Step 8

  9. Enter the desired information into the Empl ID field. Enter

     a valid value
     e.g.
     "7-digit Employee ID Number"
    .

    Step 9

  10. Select the desired Time Reporting Codes (TRC) for the report.

      

    Click the Look up Time Reporting Code button.

    Step 10

  11. View TRC options.

    Click the Down Arrow button of the scrollbar.

    Step 11

  12. View TRC options.

     

    Click the Down Arrow button of the scrollbar.

    Step 12

  13. View TRC options.

     

    Click the Down button of the scrollbar.

    Step 13

  14. View TRC options.

     

    Click the Down button of the scrollbar.

    Step 14

  15. Click the Up button of the scrollbar.

    Step 15

  16. You can search for the TRC option you wish to utilize. In this exercise you will search for the LAN (Leave - Annual BW Wage).

     

    Enter the desired information into the Search by field. Enter "L".

    Step 16

  17. Click the Look Up button.

    Step 17

  18. Click the LAN link.

    Step 18

  19. Additional TRC parameters may be included by clicking the "+" sign. Conversely, TRC parameters may be removed by clicking the "-" sign.

     

    Click the Plus (+) button.

    Step 19

  20. You will now enter or select the LBS Time Reporting Code.

     

    NOTE: If you know the TRC code you wish to use, you may enter it directly into the TRC field.

     

    Click the Look Up Time Reporting Code button.

    Step 20

  21. Enter the desired information into the Search by field. Enter "L".

    Step 21

  22. Click the Look Up button.

    Step 22

  23. Click the LBS - Leave - Sick BiWeekly Wage link.

    Step 23

  24. Click the Save button.

    Step 24

  25. Click the Run button.

    Step 25

  26. Click the button to the right of the Server Name field.

    Step 26

  27. Click the PSNT option from the drop-down list.

    Step 27

  28. Click the OK button.

    Step 28

  29. The Report Manager allows you to view and print your report.

     

    Click the Report Manager link.

    Step 29

  30. The Status indicates the status of the process:

     

    Queued:  The process is in line to run.

    Initiated:  The process has begun.

    Processing: The process is running.

    Posted: The process ran successfully.

    Not Successful: The process did not run successfully.

    Cancel: The process has been canceled.

    Step 30

  31. Click the Refresh button until Status = Posted and the Time Details in the Description column displays as a blue link.

     

    NOTE: Please wait 10 - 15 seconds between clicks to allow for system processing.

    Step 31

  32. Click the Attendance History link to view your report.

     

    This will open a new window.

    Step 32

  33. The Weekly Time section provides leave information for each day in the pay period.

     

    The Monthly Time section provides leave information by calendar month.

    Step 33

  34. Click the Close button for the new window only.

    Step 34

  35. Click the Go back to Attendance History link.

    Step 35

  36. In this exercise, you will run the Attendance History for the entire Intensive Care Unit using the LAN and LBS Time Reporting Codes.

     

    Click the Minus (-) button.

    Step 36

  37. Click the OK button.

    Step 37

  38. NOTE: By clicking the Minus (-) button, the system automatically displays the Group ID field.

     

    Click the Look up Group ID button.

    Step 38

  39. Click the EB010 link.

    Step 39

  40. You may use the current parameters or make changes by utilizing the Plus (+) and Minus (-) signs displayed at the end of each row.

    Click the Save button.

    Step 40

  41. Click the Run button.

    Step 41

  42. Click the OK button.

    Step 42

  43. Click the Report Manager link.

    Step 43

  44. In this example the Status = Posted and Attendance History is a blue link.

     

    NOTE: If the Status was not Posted, you would have clicked the Refresh button until Status = Posted and the Attendance History in the Description column displays as a blue link. Please wait 10 - 15 seconds between clicks to allow for system processing.

    Step 44

  45. Click the Attendance History link.

    Step 45

  46. View the report results.

     

    Click the Down button of the scrollbar.

    Step 46

  47. View results.

     

    Click the Close button.

    Step 47

This completes Attendance History.

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