Time Detail

In this topic you will learn how to run the Time Details Report.

Steps:

1. The Time Details Report can be run for an individual as well a department. Exercises demonstrating both options are provided in this topic.

   Step 1

2. Click the PS9.1 Launcher button.

   Step 2

3. Click the button to the right of the Database field.

   Step 3

4. Click the PS 9.1 HCM Reports (PS9HRRPT) link.

   Step 4

5. Click the Start button.

   Step 5

6. Click the Main Menu button.

   Step 6

7. Point to the LSUHSC Processes menu.

   Step 7

8. Point to the Time and Labor menu.

   Step 8

9. Point to the Report menu.

   Step 9

10. Click the Time Details Report menu.

     

    NOTE: You will run the Time Details Report after Payroll has been confirmed.

    Step 10

11. NOTE: This report cannot be run for any employee paid from "Schedule".

    Step 11

12. Click the Add a New Value tab.

    Step 12

13. Enter the desired information into the Run Control ID field. Enter "time_detail".

    Step 13

14. Click the Add button.

    Step 14

15. In this exercise, you have been asked to run the Time Details Report for an employee at for the pay period 02/20/12 - 03/04/12.

    Step 15

16. Enter the beginning date for the pay period in the Start Date field.

     

    Enter the desired information into the Start Date field. Enter "02202012".

    Step 16

17. Enter the ending date of the pay period in the End Date field.

     

    Enter the desired information into the End Date field. Enter "03042012".

    Step 17

18. Enter the desired information into the Empl ID field. Enter

     a valid value
     e.g.
     "7-digit Employee ID Number"
    .
    Step 18

19. Click the Run button.

    Step 19

20. Click the button to the right of the Server Name field.

    Step 20

21. Click the PSNT option from the drop-down list.

    Step 21

22. Click the OK button.

    Step 22

23. Process Monitor

     

    Since Time Details Reports must be requested and printed one at a time by each end-user to prevent blocking of the database, the end-user may confirm whether he/she has a Print Process running and monitor the status of his/her Print Request, by accessing the Process Monitor. 

    Step 23

24. Click the Process Monitor link.

     

    NOTE: You do not have to access the Process Monitor to confirm your print request is running. You can navigate directly to the Report Manager.

    Step 24

25. Run Status indicates the status of the process:

     

    Queued:  The process is in line to run.

    Initiated:  The process has begun.

    Processing: The process is running.

    Success: The process ran successfully.

    Not Successful: The process did not run successfully.

    Cancel: The process has been canceled.

    Step 25

26. In the Process List, you want the Run Status = Success and the Distribution Status = Posted. Click the Refresh button to update the page until the appropriate results display.

     

    NOTE: Please wait 10 - 15 seconds between clicks to allow for system processing.

    Step 26

27. Click the Refresh button.

    Step 27

28. NOTE: The Run Status = Success and the Distribution Status = Posted.

     

    Click the Go back to Time Details Report link.

    Step 28

29. The Report Manager allows you to view and print your report.

     

    Click the Report Manager link.

    Step 29

30. In this exercise, the Status = Posted and the Time Details displays as a blue link. For future requests, you may need to click the Refresh button to complete the print process in the Report Manager.

    Step 30

31. Click the Time Details link.

     

    The Time Details Report will open in a new window.

    Step 31

32. The employee's punch information for the pay period displays.

     

    Click the Down Arrow on the scrollbar to view additional report information.

    Step 32

33. Click the Down Arrow on the scrollbar to view additional report information.

    Step 33

34.  

     

    Click the Down Arrow on the scrollbar to view additional report information.

    Step 34

35. The last page of the report is a summary page.

     

    NOTE: The Time Details report will be printed after payroll has been confirmed. The summary page will be distributed to obtain appropriate signatures.

     

    NOTE: You may want to save a copy of the Time Details Report to a secure folder.

    Step 35

36. The Total Hours displayed here is the total hours Paid only.

    Step 36

37. Click the Close button.

    Step 37

38. Click the Go Back to Time Details Report link.

    Step 38

39. In this exercise, you will run the Time Details Report for the entire Intensive Care Unit for pay period 02/20/12 - 03/04/12.

    Step 39

40. Click the Delete Row link to delete the EmplID and refresh the Time Detail page.

    Step 40

41. Click the OK button.

    Step 41

42. NOTE: By deleting the EmplID the page refreshed and the Group ID field displayed.

     

    Click the Look up Group ID button.

    Step 42

43. Click the EB010 link.

    Step 43

44. Click the Look up Department button.

     

    NOTE: The Time Details report can be run for an entire Business Unit if you have the appropriate security access.

    Step 44

45. Click the EL2036320 link.

    Step 45

46. Click the Run button.

    Step 46

47. Check to see that the PSNT option is selected for the Server Name.

     

    Click the OK button.

    Step 47

48. Click the Report Manager link.

    Step 48

49. Click the Refresh button until Status = Posted and the Time Details in the Description column displays as a blue link.

     

    NOTE: Please wait 10 - 15 seconds between clicks to allow for system processing.

    Step 49

50. Click the Time Details link.

    Step 50

51. When running the Time Details Report for a specific department, information will be sorted by employee in alphabetical order.

     

    When running the Time Details Report for an entire Business Unit, information will first be sorted by Department and then by employee in alphabetical order.

    Step 51

52. Click the Down Arrow on the scrollbar to view additional report information.

    Step 52

53. Click the Down Arrow on the scrollbar to view additional report information.

    Step 53

54. The Total Hours displayed here is the total hours Paid only.

    Step 54

55. You will print the Time Details Report and distribute it for appropriate employee signatures. The department summary page will be distributed as well to obtain appropriate signatures.

     

    Note: You may want to save a copy of the Time Details Report to a secure folder.

    Step 55

This completes Time Details Report.

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