Enter No Pay - Scenario 1


In this topic you will learn how to Enter No Pay - Scenario 1 on the Timesheet.


Steps:

  1. Scenario 1

    On Friday, 05/04/12, the employee was scheduled to work from 6:30 pm until 7:00 am the following morning.

     

    Row 5

    The employee clocked in at his scheduled time of 6:30 pm on Friday, but then clocked out at 11:30 pm due to a family emergency for a total time worked of 4.50 hours.

     

    NOTE: In this example a meal deduction was taken. If the employee had not taken a lunch break, the meal deduction would need to be added back in.

    Step 1

  2. Row 6

    At 1:30 AM the employee clocked back into work and worked the remainder of his shift for a total of 5.50 hours.

     

    Situation

    The system views row 5 and row 6 as two different shifts rather than as a continuation of the scheduled shift. Row 5 and 6 must be linked so that the system views them as one shift.

     

    NOTE: A corresponding row must be added to designate whether the time will be paid or unpaid.

    Step 2

  3. Click the Add a new row at row 5 button.

     

    NOTE: The new row will be used to designate No Pay time.

    Step 3

  4. NOTE: The new row is highlighted in yellow.

     

    Click the Xfer option on the new row to link the new row to row 5.

    Step 4

  5. Click the Xfer option on the 3rd row to link the 3rd row to rows 1 and 2.

    Step 5

  6. Move the Out punch to the In field on the new row.

     

    Highlight the Friday Out punch.

    Step 6

  7. Right click on the Friday Out field and then click the Cut list item.

     

    NOTE: The Out field will remain blank once you cut the punch information.

    Step 7

  8. Right-click in the In field on the new row.

    Step 8

  9. Click the Paste list item.

     

    NOTE: The Out field on the new row will remain blank.

    Step 9

  10. Click the button to the right of the CallBack/NoPay field on the new (grey) row.

    Step 10

  11. Click the NOPAY list item.

    Step 11

  12. Click the Look up Comment Code button.

    Step 12

  13. Click the RECHG - Time and Labor Record Change link.

    Step 13

  14. Click the Save button.

    Step 14

  15. The system displays phantom punches for the two blank Friday Out fields.

    Step 15

  16. The Hours column displays 2.00 on the new row for the time the employee was away from work, but the hours were not added to the Cumulative day total.

     

    NOTE: You may also view daily totals in the Payable Details section at the bottom of the page once the Time Administration (Time Admin) process has run.

    Step 16

  17. You must now add the corresponding row designating whether the No Pay time will be paid or unpaid.

    Step 17

  18. Click the Add a new row at row 5 button.

    Step 18

  19. Enter the desired information into the TRC field. Enter

     a valid value
     e.g.
     "LAN"
    .

    Step 19

  20. Enter the desired information into the Hours field. Enter

     a valid value
     e.g.
     "2"
    .

    Step 20

  21. Click the Save button.

    Step 21

  22. Row 1 now designates that 2 hours of Annual Leave was taken by the employee. 

     

    Cumulative hours = 12, which is the total number of hours the employee was scheduled to work on Friday, 05/04/12.

    Step 22

This completes Enter No Pay - Scenario 1.

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