Approve Payable Time - Individual Employee

In this topic you will learn how to Approve Payable Time - Individual Employee.

Steps:

1. Scenario

    

   An employee was paid 8 hours of Annual Leave (LAN) on 05/15/12 and 9 hours of Annual Leave (LAN) on 05/16/12. The employee's time should have been charged to Sick Leave (LBS). A line was added to reverse the charge to LAN for 05/15 and 05/16. Another line was added for each day to charge the time to LBS.

   Step 1

2. NOTE: Although the lines were added to reverse the charge to LAN and to charge LBS for 05/15 and 05/16, the correction will not be complete until the Approve Payable Time process is run. If the Approve Payable Time process is not run, the employee will be paid LAN and LBS for 05/15 and 05/16.

   Step 2

3. Click the Main Menu button to navigate to Approve Payable Time.

   Step 3

4. Point to the Time and Labor menu.

   Step 4

5. Point to the Approve Time menu.

   Step 5

6. Click the Payable Time menu.

   Step 6

7. Enter the desired information into the Empl ID field. Enter

    a valid value
    e.g.
    "7 - digit Employee ID Number"
   .
   Step 7

8. Enter the desired information into the Start Date field. Enter "05/14/12".

    

   NOTE: The Start Date and End Date cannot be greater than one (1) month.

   Step 8

9. Enter the desired information into the End Date field. Enter

    a valid value
    e.g.
    "06/14/12"
   .
   Step 9

10. Click the Get Employees button.

    Step 10

11. Click the Down button of the scrollbar.

    Step 11

12. Click the Select option.

    Step 12

13. Click the Approve button.

    Step 13

14. Click the Yes button.

    Step 14

15. Click the OK button.

    Step 15

16. NOTE: Once the Save is complete, you will go to the employee timesheet to verify the entries made have corrected the issue, and no additional entries need to made due to other changes on the payline.

     

    Click the Main Menu button.

    Step 16

17. Point to the LSUHSC Processes menu.

    Step 17

18. Point to the Time and Labor menu.

    Step 18

19. Point to the Use menu.

    Step 19

20. Click the Timesheet menu.

    Step 20

21. Enter the desired information into the Empl ID field. Enter

     a valid value
     e.g.
     "7 - digit Employee ID Number"
    .
    Step 21

22. Click the Search button.

    Step 22

23. Enter the desired information into the Date field. Enter

     a valid value
     e.g.
     "05/14/12"
    .
    Step 23

24. Click the Refresh Timesheet button.

    Step 24

25. Click the Down button of the scrollbar.

    Step 25

26. The Status column shows the reversals for 05/15 and 05/16 have been approved and no additional changes are needed.

    Step 26

This completes Approve Payable Time - Individual Employee.

Table of Contents  Start Topic