Attendance History


In this topic you will learn how to run the Attendance History report.

 

NOTE: Run the Attendance History report to view information on a single employee, a single department or multiple departments.


Steps:

  1. Click the Main Menu button.

    Step 1

  2. Point to the LSUHSC Processes menu.

    Step 2

  3. Point to the Time and Labor menu.

    Step 3

  4. Point to the Report menu.

    Step 4

  5. Click the Attendance History menu.

    Step 5

  6. The system defaults into the Find an Existing Value tab. The first time you run the Attendance History report, you must select Add A New Value tab to add a Run Control ID.

     

    Thereafter, when the Attendance History report is run, remain on the Find an Existing Value tab to select an existing Run Control ID by simply clicking the Search button.

    Step 6

  7. A Run Control ID must be created to run the Attendance History report. The same Run Control ID can be used when running the Attendance History Report in the future.

     

    A Run Control ID is used to access the Process Scheduler. You may save parameters related to a particular process or report with a run control to minimize data entry when running recurring processes and reports. If you select Find an Existing Value to use an existing Run Control ID, the Attendance History report page displays the information from the most recent Print Request.

     

    A Run Control ID is:

    1. Specific to the end-user’s Operator ID;

    2. Can be entered in upper case, lower case, or mixed case;

    3. Must be one continuous string of words (maximum of 30 characters). If it consists of more than one word the Run Control ID cannot contain a blank space between the words or must be connected by an underscore.

    Step 7

  8. Enter the desired information into the Run Control ID field. Enter "Attend_History".

    Step 8

  9. Click the Add button.

    Step 9

  10. In this exercise, you are asked to run the Attendance History report for a single employee for pay period 02/20/12 - 03/04/12. You will use the LAN (Leave - Annual BW Wage) and LBS (Leave - Sick Biweekly Wage) Time Reporting Codes to generate report data.

    Step 10

  11. Enter the beginning date for the pay period in the Start Date field.

     

    Enter the desired information into the Start Date field. Enter "022012".

    Step 11

  12. Enter the ending date of the pay period in the End Date field.

     

    Enter the desired information into the End Date field. Enter "030412".

    Step 12

  13. Enter the 7-digit Empl ID into the View All field. Enter "0000000".

    Step 13

  14. Select the desired Time Reporting Codes (TRC) for the report.

      

    Click the Look up Time Reporting Code button.

    Step 14

  15. View TRC options.

     

    Click the Down button of the scrollbar.

    Step 15

  16. Click the LAN link.

     

    Step 16

  17. Additional TRC parameters may be included by clicking the "+" sign. Conversely, TRC parameters may be removed by clicking the "-" sign.

     

    Click the Plus (+) button.

    Step 17

  18. You will now enter or select the LBS Time Reporting Code.

     

    NOTE: If you know the TRC code you wish to use, you may enter it directly into the TRC field.

     

    Click the Look Up Time Reporting Code button.

    Step 18

  19. Enter the desired information into the Search by field. Enter "L".

    Step 19

  20. Click the Look Up button.

    Step 20

  21. Click the LBS - Leave - Sick BiWeekly Wage link.

    Step 21

  22. Click the Save button.

    Step 22

  23. Click the Run button.

    Step 23

  24. Click the button to the right of the Server Name field.

    Step 24

  25. Click the PSNT option from the drop-down list.

    Step 25

  26. Click the OK button.

    Step 26

  27. The Process Monitor allows you to determine if the report ran successfully. .

     

    Click the Process  Manager link.

    Step 27

  28. The Status indicates the status of the process:

     

    Queued:  The process is in line to run.

    Initiated:  The process has begun.

    Processing: The process is running.

    Posted: The process ran successfully.

    Not Successful: The process did not run successfully.

    Cancel: The process has been canceled.

    Step 28

  29. Click the Refresh button until Status = Posted and the Time Details in the Description column displays as a blue link.

     

    NOTE: Please wait 10 - 15 seconds between clicks to allow for system processing.

    Step 29

  30. Click the Go back to Attendance History link.

    Step 30

  31. Click the Report Manager link.

    Step 31

  32. Click the Attendance History Link to view and print the report.

    Step 32

  33. Click the Close button for the new window only.

    Step 33

  34. Click the Home Link

    Step 34

This completes the topic on how to run the Attendance History report.

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