La Carte Card/P Card Common GL Allocation Numbers
Every transaction posts to GL 547250 in WORKS. This six-digit number is a suspense account and must be changed prior to the close of each cycle, when the transactions are swept. The GL account number is a code describing what was purchased. For example, 546700 signifies a purchase was "office supplies." The default, 547250, is simply a placeholder and is not recognized by PeopleSoft. Any transaction that is not reallocated before the transactions are swept will have to be reallocated with a manual journal entry after the fact. Below is a listing of the most commonly used GL account numbers.
- Clinic Supplies - 545220
- Computer Supplies - 542700
- Food Catering - 543700
- Freight - 535802
- Medical Supplies - 545720
- Membership Dues - 535000
- Office Supplies - 546700
- Other Supplies - 547200
- Recruitment Ad - 530210
- Scientific Supplies - 549200
- Software - 542200
- Rent and Lease Vehicles for Travel - 524000
- Out of State Field Airfare - 522220
- Out of State Field - 522200
- Out of State Conference Airfare - 522120
- Out of State Conference - 522100
- In State Field Airfare - 521220
- In State Field - 521200
- In State Conference Airfare - 521120
- In State Conference - 521100
- International Conference Airfare - 523020
- International Conference - 523000
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