• ITINs are for federal tax reporting only, and are not intended to serve any other purpose.

• An ITIN cannot be used to claim the earned income tax credit under section 32 of the Internal Revenue Code;

• Assignment of an ITIN to you does not change your immigration status or entitle you to legal employment in the United States;

• An ITIN does not take the place of a Social Security Number or qualify you for Social Security benefits*

*If you become eligible for an SSN at a later date, the ITIN can no longer be used and you must apply for an SSN from the Social Security Administration.

Generally, only noncitizens authorized to work in the United States by the Department of Homeland Security (DHS) can get a Social Security number. The IRS issues ITINs to individuals who are required to have a U.S. taxpayer identification number for purposes of claiming treaty benefits or filing a tax return, but who do not have, and are not eligible to obtain a Social Security Number (SSN) from the Social Security Administration (SSA).

The most common reasons that LSU-Health Sciences Center visitors and guests will complete the form W-7 are:

•A nonresident alien individual eligible to get the benefit of reduced withholding under an income tax treaty. (Your country has a tax treaty with the United States, and no/reduced taxes should be withheld from your payment.)

•You can find out if your country of citizenship or residency has a tax treaty with the United States on the IRS website.

•Keep in mind that depending on the terms of the treaty, the treaty and withholding exemption may not apply to the income you receive.

•A nonresident alien individual not eligible for an SSN who is required to file a U.S. tax return or who is filing a U.S. tax return only to claim a refund. (Your country does not have a tax treaty with the United States, and you are (or will be) filing a U.S. tax return only to get a refund of any required withholdings.)

Find out more about U.S. Tax Basics here.

IRS Instructions for Form W-7

Form W-7 (Application for ITIN)

The W-7 form is signed under penalties of perjury, and making false statements or providing incorrect or false documentation can carry criminal consequences, so please ensure the information you provide on the form is accurate to the best of your knowledge

All W-7 forms must have original signatures, copies cannot be accepted. All support documentation must be in the form of original documents and must be verified in person by an authorized representative.

***Due to recent changes in IRS requirements, LSUHSC is not currently able to provide authorized representatives to verify documents for W-7 Forms.***

**Beginning March 31, 2014, W-7 in person document review services will be available at the New Orleans TaxPayer Assistance Center**

 

If you are eligible for a Social Security Number or have already been issued one, you are NOT eligible to apply for an ITIN.

You may be eligible for an SSN (or already have one) if any of the following apply to you:

•Were admitted as an F-1, M-1, J-1, H1B, or O-1 status holder (or obtained such status)

•Were admitted as a J-2 status holder and obtained Work Authorization (EAD)

•Were admitted as a Permanent Resident or obtained such status

A nonresident alien eligible for employment may apply for a Social Security Number (SSN) by completing Form SS-5 and present in person to the nearest Social Security Administration (SSA) Office. Persons who will 
receive compensation or funding through LSUHSC payroll will be required to obtain a SSN. More info

WHO: Every nonresident or resident alien (Non-U.S. Citizen) visa/status holder in the U.S. who has earned U.S. income must file an annual tax return and/or a statement to substantiate their status with the Internal Revenue Service (IRS) AND the State of Louisiana.

More information about how to determine if your status is resident or nonresident alien for tax purposes can be found here.

Resident/Non-Resident status for tax purposes is not always the same as residency status for immigration purposes.

Exception: Click here for more information about if you are required to file a return. 

WHAT:

Nonresident visa holders must file tax returns on Form 1040NR, ‘U.S. Nonresident Alien Income Tax Return,' or Form 1040NR-EZ, ‘U.S. Income Tax Return for Certain Nonresident Aliens with No Dependents.' They must also attach Form 8843 to prove that they are nonresidents of the U.S. for tax purposes (This form may be required even if you are not required to file a return). More information about Non-Resident forms can be found here.

Resident visa holders must file returns on form 1040EZ, 1040A or 1040 depending on the exemptions and dependents they can claim. More information about which form to file can be found here.

More information on what form to use for State of Louisiana returns can be found here.

WHEN: If you are a resident or nonresident alien who earned wages subject to withholding, you must mail your federal tax return on or before April 15th. Louisiana State tax returns are due on or before May 15th.  Remember that statements and tax returns for the current year cannot be filed before January 1 of the following year.

WHERE: All 1040NR nonresident alien tax returns and statements are mailed to the IRS Service Center in Austin or Charlotte. All resident alien tax returns are mailed to the address included on the form's instructions.

Before mailing your return to the IRS or the State of Louisiana, you should make and keep a photocopy of your completed tax forms and any documentation submitted with them. In addition to maintaining good tax records, you will probably need a copy of any previous tax returns to complete your current return. If the IRS  or the State of Louisiana should question your return, you cannot respond properly without an exact copy of the documents you submitted. As the IRS charges a fee to send you a photocopy of your return, it is much less expensive to make your own copy.

Non-immigrants applying to USCIS for permanent residency may be required to produce copies of returns filed for the last three years.

You should receive the following tax documents by January 31st every year:

From your employer

• Form W-2 (summarizing your paychecks)

From your financial institution(s):

• Form(s) 1099 (summarizing your investment earnings for the year)

You should receive the following tax documents by March 15th every year:

From your school, grantor or employer, if applicable:

• Form 1042-S (a report of any scholarship or income eligible for tax treaty benefits paid to you)

IRS Publication 519 is written to assist Non-Resident and Resident Aliens in preparing their tax returns. Special rules applicable to foreign students and scholars can also be found here.

The local IRS office can assist with some tax related inquiries and services, as detailed in the link below, but no longer offers free tax return preparation.

 

The IRS also provides many free tax preparation assistance sites through the VITA program. For a partial list of sites and for contact information to find out if a site is in your local area, click here. Loyola University, LSU Law Center, LSU Accounting Services and Baton Rouge Community College have been sites for free tax preparation assistance in the past. The Office of International Services will provide information about local VITA sites as soon as dates of operation and locations are announced.

Note: An income limit must be met to qualify for VITA assistance.

A list of the VITA sites for the New Orleans Area is available here.

There are also various tax preparation services that can help most residents to prepare their federal and state returns.  Most of these services will charge a fee for the preparation of your return.

*Many tax software such as Turbo Tax,  do NOT support forms for non-residents. Tax preparation services (H&R Block, etc.) typically are not prepared to assist non-residents. If you choose to use a preparation service, make sure they understand your filing status! The VITA preparation sites are the best source for getting help with non-resident taxes.

If you do not meet the income requirements for the IRS or VITA service, or you cannot get to a VITA site, tax preparation software designed for foreign national scholars, teachers and students, like Glacier or Sprintax are available for individual licensing at a low cost. Glacier does not support filing of state tax returns.

Find more information about filing state tax returns at the Louisiana Department of Revenue or file with Sprintax.

Make sure you bring all Immigration related documents in addition to the tax documents received from LSUHSC or other entities to any assistance site or IRS office.

** International Services CANNOT help with income tax questions or forms.***

Many countries have tax treaties with the United States that allow their citizens to avoid paying taxes to both the United States and the home country (or pay a reduced rate) for U.S. based income. For a list of countries that currently have tax treaties with the United States, and to see the treaty documents, please click here.

Please note that the type of activities engaged in while in the U.S. may determine eligibility for treat benefits. If the type of activity engaged in does not meet the treaty's criteria, the benefit should not be claimed. Many treaties also contain retroactivity provisions which means that if your stay in the U.S. exceeds the time limitation for the tax treaty, the treaty benefit is lost for the entire stay.  Be very cautious about claiming a treaty benefit that can be retroactively lost under the treaty's terms. For a list of treaties for Foreign Students, Teachers and Scholars with details about retroactivity, please see IRS Publication 901.

In order for LSU HSC New Orleans to verify eligibility for tax treaty benefits, each person receiving funds from LSU HSC New Orleans must complete the following:

• Alien Tax Information Request

• IRS Form 8233 with attached statement (IRS Publication 519, Appendix A/B)

  • The appropriate statement on LSUHSC letterhead can be obtained from International Services or Payroll

Forms cannot be submitted to the IRS without a Social Security Number or ITIN number. Please make application for a Social Security number a priority upon arrival in the United States (if a number has not already been assigned to you) so that every effort can be made to ensure your taxes are properly withheld beginning with your first paycheck.

Non-Residents are subject to special withholding rules. Please see the IRS website here for assistance in determining what exemptions you may claim as a non-resident. This will assist you in completing your W-4 and L-4 forms correctly for your situation. Your W-4 and L-4 can be changed at any time if your situation changes or if the previous years' tax returns indicate that a change should be made.

The IRS website also provides information about who is subject to Social Security and Medicare withholdings here. LSUHSC is an employer who does NOT withhold Social Security taxes, as discussed here. The U.S. may also have entered into a Totalization Agreement with your home country which may also impact your Social Security and Medicare withholdings. More information about Totalization Agreements can be found on the IRS website here.